Admin Assistant [IT - Research, Writing, Design, Logistics, Efficiency]

The Ring - DT Clearwater, FL Administration (T3: VP)

23 Jan 2020

The Ring - DT Clearwater, FL

Administration (T3: VP)

Admin Assistant

1

Salary

21000 - 26000 USD

JOB RESPONSIBILITIES:

Providing direct and indirect aid to the Founder (CTO) of the company for various project work. We are a young company and our dynamics are constantly evolving. We are in need of well-facilitated structure and project management, along with discretion of when to pivot or abandon ideas. Some basic duties will include: 

  • Researching products, vendors, technology, legal information, and other subject matters. Summarize information findings into digestible reports with estimated time per project. 
  • Balancing multiple calendars, coordinating appointments and scheduling events, answering inbound calls, keeping track of reminders, collaborating on large projects. 
  • Critique and polish immaculate verbiage in a manner that is both clear/beautiful and real/literal; by email, typeform and phone (templating). 
  • Architect and polish standard operating procedures and process guidelines using O365 Sharepoint.
  • Recording customer information, job details, expense entries, and general notes into our various software platforms:, RepairShopr, Xero, Gusto, BirdEye, Jobsoid, Slack, etc.

With the above stated, our staff is age bracket is approximately 22-32. This is an opportunity for a new position we are exploring, and honestly - it may not work. If it does (and we are more effective, productive, and profitable), obviously this would be a permanent position. However, because of the nature (and unpredictability) of this opportunity, we're weary to onboard long-time experienced project managers or executive assistants. We don't want to waste time, but we also need to test growth opportunites.

MINIMUM EMPLOYMENT REQUIREMENTS:

  • Clean, attractive and approachable appearance, friendly attitude and patience, and confident/persuasive demeanor and communication skills.
  • Excellent verbal/written/interpersonal skills and satisfactory memory, with ability to blindly type at 30+ WPM with good grammar/literacy/accuracy.
  • Multi-tasking performance, ability to work in fast paced environment without being distracted.
  • Proficiency in using major browsers & apps (Chrome/Safari, Office 2019/365, Slack, Trello, etc).
  • Private (and reliable) vehicle, a valid driver’s license, and live within 30 minutes of central Pinellas County.
  • Modern smartphone + personal computer, and a real bank account (payroll is paid by direct deposit only).
  • Must pass a drug test and background check, not be on medication inhibiting cognitive reasoning, and read this entire job listing twice.
  • 1+ years of office administration or executive assistance experience.

PREFERRED EXPERIENCE:

  • Advanced experience working with Mac OSX and entire Apple software ecosystem (not just iOS!).
  • Practical experience working in a self-starting project manager role, for administration. Insight to wasteful expenditures welcomed. 
  • Create ready-for-print designs, properly formatted and designed paperwork, and artwork for retail/promos (Corel or Adobe suite preferred).

SCHEDULE AND AVAILABILITY:

  • Full-time: 5 days, one of which will be either Saturday or Sunday.
  • Our normal business hours are 9:00a – 6:00p. We are closed on all major holidays. 
  • 4+ weeks paid hands-on training in-store, ongoing professional skills development
  • Personable and friendly team environment + down-to-earth owner.
  • Position starts as hourly (based on exp) with 4 weeks of paid training.
  • 1099-contractor for 90-day probationary period, and W2 employee after.

COMPANY PERKS & BENEFITS:

  • Top-rated, highly-regarded and well-respected IT service provider in the Bay area!
  • Static work schedule, consistent hours and days off, overtime never mandated; best-effort QoL balance.
  • Flexible (un-branded) professional dress-code (solid polo / dress-shirts, short or long sleeve).
  • Company-provided E3 Office 365 subscription for 5 devices (OneDrive, Word, Outlook, Teams, etc)
  • Co-paid T-Mobile cell service w/ unlimited talk, text, tethering, and LTE internet (keep your number) ¹
  • Company-paid Sam’s Club, Amazon Prime business memberships, and Chase bank accounts ¹
  • Company-provided Gunnar Optiks digital performance eyewear.
  • Company-paid meal and snack allowance for break-room refrigerator.
  • Company-provided YETI/RTIC Cooler spill-proof drinkware for workspace.
  • Company-sponsored outings/events quarterly (paintball, go-karting, river trips, golf, etc)
  • Discounted E-cig partnership (Lizard Juice) + non-smoking incentive program.
  • Discounted YouFit gym/fitness membership, and vehicle service from partnering auto centers.
  • PTO benefits (paid time off) begins accruing on your first day employed ¹
  • Co-paid insurance benefits including dental, vision, injury, life, disability ².
  • Full-amenity break room with refrigerator, microwave, Keurig, TV, Nintendo Switch, dartboard, mini basketball hoop, and Nerf N-Strike Elite 6-shot with ammo (yes, seriously).

[Redeemable at 3 months ¹ / 6 months ² employed]